How do I copy many notes to my Word document?

This article is old. You can find the latest information in the User Guide that you can download from whizfolders.com downloads section.

There are many ways to copy notes in WhizFolders. Before we describe them, there are two basic operations you need to know.

  1. Selecting many notes in the list: You can use the Ctrl-click to select multiple notes. This is similar to Windows Explorer.
  2. Deciding whether you need the note names in the copy: Many operations that we describe below copy or omit note names depending on the option “Include Names” that you put ON on the Edit menu. So decide whether you want the names along with text and put this option ON or OFF.

To copy the notes, you first select multiple notes and put on the Include Names option as described above. Then do one of the following:

  • Copy then Paste: Click on the Copy toolbar button and then paste in your word processor document.
  • Drag and drop: Bring both the list of notes and the word processor windows in view. Start dragging from the icon part of the selected notes to a suitable position in the word processor document.
  • Export to an RTF file: Click on the menu “Tools–Export Selected Topics–To single RTF file.” Then you can open that RTF file in your word processor.
  • Export to multiple RTF files: Click on the menu “Tools–Export Selected Topics–To multiple RTF files.” It asks you for a folder to create one file for each note.
  • Export ALL the topics to an RTF file: This operation is useful to make a complete RTF back up of all your notes from time to time. It is available on the File menu as “Save RTF text of all the topics for backup purposes.” It always exports all the topics and always includes the note names.

Then, there are many other possibilities that you will see on the Edit and Right-click menu on the topic list. For example, you can only copy plain text of notes or the note names only.

Tip: On the Edit menu, you will see an operation “Copy selected topics as they would appear in viewer.” You will understand this only if you know how hyperlinks are coded as Jump statements in WhizFolders. This operation beautifies the links so that the Jump statements are hidden in the copy if possible.