Blog: WhizFolders, Articles and tips

You already know that the primary purpose of the main window is to list the documents in the recently used order and to launch a document quickly by double-click. Here are some more nice features. We also have a flash demo in the demos section of whizfolders.com to show some of these features.

Auto hide: Click on “Auto Hide” to switch it ON, and the main window goes out of the way whenever you are working on a document. It comes back when you close all the documents.

Minimizing to the tray by default: WhizFolders now minimizes to the tray icon or notification area by default when you close the main window or minimize it using the red minimize icon on any window. If you don’t like it, you can switch off this behavior on the “Tools–General Options–Taskbar.”

Documents list: The Main Window displays the list of Documents and their corresponding location. You can sort the list by document names or by location by clicking on the column heading. When you open a document it adds it to the list. So that, next time, to open that file again, you just need to double-click on its name in the list of documents or right-click on the menu “Open selected file.”

Last used document on top: When you open a WhizFolder document, it goes to the top of the list of documents. This means that the main window keeps the documents listed in the most recently used order, which is convenient most of the time. However, if you want to keep documents sorted alphabetically on their names, just right-click on the menu “Keep sorted on file names.”

Other ways to add documents to the list: You may want to do this, for instance, when you bring a usb disk containing your WhizFolder documents from home to the office and want to add them to the list. You can add the file names yourself by right clicking on the menu “Add file to list…” and then selecting the desired file names from your usb disk. You can also drag and drop file names from Windows Explorer to add to the main window list.

Removing from list: You can remove a document from the list by right clicking on the menu “Remove file…” But this does not actually delete the document from your disk. It is still there. To also delete it from the disk, use the “Purge” menu item that allows removing and deleting a file at the same time. However, be cautions when you do this. It goes to the recycle bin if you purge so you can still recover it till you empty the recycle bin.

Other useful right-click operations There are right-click operations to move or copy documents too. Another useful operation is to open the folder containing the document in Windows Explorer. Very useful for organizing the stuff accompanying the documents outside WhizFolders.

Search for words in multiple documents

WhizFolders give you an easy way to search for words in all your documents in the list or in the documents selected in the list.

1. On the WhizFolders main window, click on the menu “Search–Advanced search in all the listed files”. This will search all the documents listed.
2. Or, select those files (ctrl-click) in which you want to conduct the search and click on the menu “Search–Advanced search in selected files”. This will search only the selected documents.
3. Both the search options will give an Advanced search Dialog. Enter the words you want to search.
4. Switch on the options “whole words” or “case sensitive search” if needed.
5. The search result will be shown and the Topics found are listed on the left.
6. If you want to further narrow down the results, click on the button “Search within results…” that operates in a similar way but now looks for the search text within the list of topics on the left.

Backup

I hope you are taking advantage of the backup feature from the document windows. But multiple documents can be backed up from the Main Window. There are two menus: “Backup All Listed Documents” or “Backup Selected Documents”. Both the menu items are present in the “Files” and “Tools” menu. You will have to assign a backup folder. This can be done using the menu “Tools – Backup options..”.